One of the big reasons for sticking with Lotus Notes within our company has been the customised template that we use that allows users to designate which project they are working on whenever they send an e-mail. This then copies this e-mail into a Mail store for the relevant project, therefore at the end of every project we have every e-mail that is sent or received on that project. Very useful if the client starts demanding to know why a particular decision was reached or why a change to the design was made and you can go back and say “Here you go, this is the discussion behind that decision”, or “The change was made because your boss said XYZ”, a very useful thing to have. However we have been told that Exchange can’t easily do this, or at least force the users to make the decision, it would have to be a manual process they will have to remember every time they send an e-mail. Yeah right like that’s going to happen.
So we have another initiative around File management in general so someone decides, okay lets ignore that requirement for the mail replacement and we will include it in the specification for the file management project. My problem with this is that the move to Exchange is scheduled for later this year, the file management project is a little further off, slight gap in functionality if you ask me, but then no body did.
However with a requirement to cut costs our File Management project has now bitten the dust and has been shelved, the question is now, exactly how long before someone realises that the move to Exchange must also been history???
